Privacy Policy

Last updated: 11/04/2026

1. Introduction

This Privacy Policy explains how we collect, use, and protect your information when you access our Employee Handbook Portal.

2. Information We Collect

2.1 Account Information

When you access the portal, we collect:

  • Name and email address
  • Login credentials
  • User group and permissions

2.2 Usage Information

We automatically collect information about your portal usage:

  • Documents viewed and downloaded
  • Login times and dates
  • IP address
  • Browser type and version
  • Search queries within the portal

3. How We Use Your Information

We use your information to:

  • Provide access to company documents and policies
  • Track document access for compliance purposes
  • Monitor system usage and security
  • Improve the portal experience
  • Comply with legal and regulatory requirements

4. Data Storage and Security

Your information is stored securely on our servers. We implement appropriate technical and organisational security measures to protect your data against unauthorised access, alteration, or disclosure.

5. Data Retention

We retain your access logs and activity records as required by company policy and legal obligations. Account information is retained for the duration of your employment and as required thereafter.

6. Sharing Your Information

Your portal usage information may be accessed by:

  • HR administrators for compliance monitoring
  • IT administrators for system maintenance
  • Management as required for legitimate business purposes

We do not share your information with external third parties except as required by law.

7. Your Rights

You have the right to:

  • Access your personal data held in the portal
  • Request correction of inaccurate data
  • Request information about how your data is used

Please contact HR if you wish to exercise any of these rights.

8. Cookies

We use essential cookies to maintain your login session and improve your experience. For more information, please see our Cookie Policy.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

10. Contact

If you have questions about this Privacy Policy, please contact HR.

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